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Attestation
Home ›  Consular Services  ›  Attestation

ATTESTATION OF DOCUMENTS

I. GENERAL

  • Consulate general of India has no appointed agents for giving attestation services. Applicants should approach directly, either in person or through mail, at the consulate general of India, #201-325, Howe Street, Vancouver, BC. V6C-1Z7.
  • No appointment required, when coming in person. The service will be on first-come-first-served basis
  • Visiting hours on working days are between 09:30am-11:30am (excluding Saturday/ Sunday and holidays).
  • If documents are in order, service is given the same day.
  • Consulate reserves the right to reject attestation of documents, the contents of which are objectionable or contrary to the rules.

II. DOCUMENTS REQUIRED

  • Documents to be attested in original along with one photocopy of the entire set, including the first page (authentication by concerned provincial authority as explained in para IV ).
  • Copies of Valid passport and PR/study permit/work permit/valid visa, landing paper as applicable, and proof of address in Canada.
  • Duly filled up miscellaneous service form http://www.cgivancouver.org/pdf/misc%20application_form.pdf
  • Fees : please see the NOTE 3 below

III. PROCEDURE TO BE FOLLOWED BY :-

1.INDIAN PASSPORT HOLDERS SENDING DOCUMENTS BY MAIL

  • Power of attorney (POA) in original, Affidavit, Declaration, Life certificate or other civil documents along with the copies of ‘supporting documents’, should first be attested by the local notary. Then get these notarized set of documents authenticated by the concerned provincial authority (please check the “IMPORTANT NOTES” below) for authentication.
  • AFTER the documents are received back from the provincial authority, photocopy of the entire set should be made, including the first page (authenticated by provincial authority) and all supporting documents (passport, address and status proof of the executant (s) in Canada). Please ensure that the seal affixed by the provincial authority is not tampered/broken.
  • Download miscellaneous form, fill completely and attach it with the photocopy set
  • These two sets, along with the required fee, can either be presented in person (please check timings) by executant or a person authorized by the executant, or mailed to the consulate. Do not mail any original supporting documents.
  • The consulate will attest, seal and sign only the back side of page attached and authenticated by provincial authority.
  • (Consulate does not prescribe any specific format/type of for power of attorney document. The same should be as per service seeker’s requirements, on a plain paper. Power of attorney should begin with the name (strictly as per passport), passport number and present residential address of the executant along with his/her photograph affixed at the end of subject matter. It should contain local Canadian address in the first paragraph of the document. The locally notarized document should not be more than three months old.)
  • When sending by mail, please ensure to enclose return prepaid envelope with complete mailing address of the applicant Send complete documents at the following address:
  • Consulate general of India,
    (consular section – attestation)
    201-325 Howe street
    Vancouver B.C.

2.NON-INDIAN PASSPORT HOLDERS SENDING DOCUMENTS BY MAIL

  • Power of attorney (POA) in original, Affidavit, Declaration, Life certificate or other civil documents along with the copies of ‘supporting documents’, should first be attested by the local notary. Then get these notarized set of documents authenticated by the concerned provincial authority (please check the “IMPORTANT NOTES” below) for authentication.
  • AFTER the documents are received back from the provincial authority, photocopy of the entire set should be made, including the first page (authenticated by provincial authority) and all supporting documents (passport, address and status proof of the executant (s) in Canada). Please ensure that the seal affixed by the provincial authority is not tampered/broken.
  • Download miscellaneous form, fill completely and attach it with the photocopy set..
  • These two sets, along with the required fee, can either be presented in person (please check timings) by executant or a person authorized by the executant, or mailed to the consulate. Do not mail any original supporting documents.
  • The consulate will attest, seal and sign only the back side of page attached and authenticated by provincial authority.
  • (Consulate does not prescribe any specific format/type of for power of attorney document. The same should be as per service seeker’s requirements, on a plain paper. Power of attorney should begin with the name (strictly as per passport), passport number and present residential address of the executant along with his/her photograph affixed at the end of subject matter. It should contain local Canadian address in the first paragraph of the document. The locally notarized document should not be more than three months old.)
  • When sending by mail, please ensure to enclose return prepaid envelope with complete mailing address of the applicant
    Send complete documents at the following address:
  • Consulate general of India,
    (consular section – attestation)
    201-325 Howe street
    Vancouver B.C.

3.NON-INDIAN PASSPORT HOLDER COMING IN PERSON

  • Power of attorney (POA) in original, Affidavit, Declaration, Life certificate or other civil documents along with the copies of ‘supporting documents’, should first be attested by the local notary. Then get these notarized set of documents authenticated by the concerned provincial authority (please check the “IMPORTANT NOTES” below) for authentication.
  • AFTER the documents are received back from the provincial authority, photocopy of the entire set should be made, including the first page (authenticated by provincial authority) and all supporting documents (passport, address and status proof of the executant (s) in Canada). Please ensure that the seal affixed by the provincial authority is not tampered/broken.
  • Download miscellaneous form, fill completely and attach it with the photocopy set..
  • These two sets, along with the required fee, can either be presented in person (please check timings) by executant or a person authorized by the executant, or mailed to the consulate. Do not mail any original supporting documents.
  • The consulate will attest, seal and sign only the back side of page attached and authenticated by provincial authority.
  • (Consulate does not prescribe any specific format/type of for power of attorney document. The same should be as per service seeker’s requirements, on a plain paper. Power of attorney should begin with the name (strictly as per passport), passport number and present residential address of the executant along with his/her photograph affixed at the end of subject matter. It should contain local Canadian address in the first paragraph of the document. The locally notarized document should not be more than three months old.)
  • When sending by mail, please ensure to enclose return prepaid envelope with complete mailing address of the applicant
    Send complete documents at the following address:
  • Consulate general of India,
    (consular section – attestation)
    201-325 Howe street
    Vancouver B.C.

4.INDIAN PASSPORT HOLDERS COMING IN PERSON

  • If ALL the executant (s) isare Indian citizens holding valid Indian passport, AND are coming in person to the consulate with valid passport, they need not get the *documents authenticated by the local notary and/or the provincial authority. *(this exception applies ONLY to attestation of POA, Indian Passports, Affidavits and Declarations.) For all other types of documents, the applicant (even though coming in person) will follow the procedure as explained in section “INDIAN PASSPORT HOLDERS SENDING BY MAIL”

IV. IMPORTANT NOTES

1. AUTHENTICATION AUTHORITIES.

  • All notarized documents need to be authenticated by one of the following provincial authorities concerned for authenticity of the notary public before attestation by the consulate.
    1a. British Columbia residents - BC attorney general office
    1b. Alberta residents - Deputy Provincial Secretary of Alberta
    1c. Saskatchewan residents - Lieutenant Governor of Saskatchewan office
    1d. North West Territory residents - Commissioner of notary office
    or
    1e.From Ministry of Foreign affairs of Canada, Ottawa

2. INDIAN DRIVING LICENCE

  • The Consulate does not authenticate Indian Driving Licence or experience letter. Applicants are advised to obtain written authentication of their Indian Driving licence or driving experience directly from the Driving Licencing Authority

3.AFFIDAVITS / NOC FOR MINOR’S PASSPORT

  • For issuing passports to minor, practice of notarized affidavits has been done away with by Ministry of External Affairs vide gazette notification of 26-12-2016. Thus there is no need to issue affidavits in the format of annexure H & G in India or any Indian Embassy / High Commission / Consulate. It is also confirmed that applications of minor applicants for issue of passport may be processed by RPOs on self-attested Annexure C/D and other documents, as the case may be. All the self-declarations can also be submitted on plain paper.

4.FEE

  • Fees should be paid through bank draft/money order/postal order/certified cheque only, drawn in favour of the ‘Consulate general of India, Vancouver’. Cash, personal cheques or debit/credit cards are not accepted. Please check the fee chart below:

Type of Document

Procedure

Fee

Power of Attorney/Affidavits pertaining to sale, purchase, mortgage, transfer, gift etc. of real estate or moveable properties

As above

Total fee: C$ 34/-.
Draft, Money Order or Certified Cheque only

Attestation of civil documents, affidavits

As above   

C$16+$2 (Consular Surcharge).
Total fee: C$ 18/-.
Draft, Money Order or Certified Cheque only

Commercial Documents

For attestation of commercial documents, the signatures of Notary Public are required to be authenticated by the designated authorities of the Province concerned. A copy of the passport or any other identification document of the Director of the company is required. An authority letter on behalf of the company is required in case it is submitted by anyone else other than the Director of the company.

C$ 80 + $2 (Consular surcharge) per document.
Total fee: C$ 82/-.
Draft, Money Order or Certified Cheque only

Attestation of Birth Certificate, Marriage Certificate, Death Certificate issued by Government of Canada

The documents such as Birth Certificate, Marriage Certificate, Death Certificate, Educational Certificate issued by Canadian Authorities require authentication by the designated authorities of the Province concerned or the Ministry of Foreign Affairs before presentation to the Consulate for attestation.

C$ 16+ $2 (Consular surcharge) per document.
Total fee: C$ 18/-.
Draft, Money Order or Certified Cheque only

Will Document

As above

C$ 32+$2(consular Surcharge) = Total fee: C$ 34/-.
Draft, Money Order or Certified Cheque only

Adoption documents:

To be notarized by Notary Public and duly authenticated by the designated Provincial Authority concerned.

(Adoption deed to be prepared as per Hague Convention)

C$ 16+$2 (consular Surcharge) each document. Total fee: C$ 18/-.
Draft, Money Order or Certified Cheque only

Documents issued by Indian Authorities

Birth, Death, Marriage and Educational Certificates etc. issued by the Indian authorities in India can also be attested by the Consulate provided the same have been authenticated by the designated officer of the State Government and validated by the Consular Section of the Ministry of External Affairs (MEA), Patiala House, New Delhi-110001 or any other agency approved by the Ministry of External Affairs. For details, please check the website “Legalization of the Documents”

 

Visit of Consular Officer for service

Consular Officer can visit for the service in case of utmost medical exigency. A prior request with prescribed fee is required to be deposited for the service

Officer’s travelling allowances and daily allowance C$164 for each visit plus Consular fee for services required

 
 
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