Application for issuance of a passport in lieu of lost or damaged passport should be submitted in person at the Consulate only and not in BLS centres. In exceptional cases of genuine difficulty in coming to the consulate, the applications along with all the supporting documents may be sent by post/courier directly to the Consulate. Tatkal Scheme (Emergency Service) is not applicable in cases of lost/damaged Passports at the time of making the application.
Requirements: The following documents/papers should be submitted with the application:
The print-out of the saved PDF file of online passport application, duly signed, with required documents
Duly filled in Personal Particulars Proforma (Four copies)
Five recent identical photographs - colour - against a light background showing full frontal view of the face (size 2 inch x 2 inch).More details on photo specifications may please be seen under the 'General Guidelines'.
The damaged passport
Photocopy of the lost passport
A copy of the Police Report, indicating passport number/date, etc., in case of loss of passport. However, police report is not required if a passport is damaged, but is physically available. However, in case of missing pages, a police report is required.
The fee of C$257/- payable, either by bank draft or money order, to the "Consulate General of India, Vancouver"
An address proof
A letter on a plain paper, addressed to the Consulate, explaining circumstances of the loss of passport
An affidavit in the prescribed proforma (Annexure L) for replacement passport in all cases of loss of passport, including total damage.
A copy of the Canadian Visa (PR Card/Work or Study Permit, etc.), duly notarized. In case the copies are not notarised, original documents should be shown to the consular staff at the time of acceptance of application.
Original PR Card with a self-attested/signed photocopy (both sides).
Where applicant is not a PR, current immigration documents (e.g. Study / Work permit etc.) with a self attested photocopy thereof are to be submitted. In case the original PR card / immigration documents are not being sent, a notarized copy of the same should be sent. If the applicant is a student, details of educational institution along with period of study/admission proof including paid fee receipt and a copy of college/school ID are required. In case of work permit holder, details of employer and period of employment are required.
To append two specimen signatures (using ball point pen with black ink) in the space provided.
It should be noted that the lost passports will be cancelled in the system and if such a passport is retrieved later, the passport holder should submit it to the Consulate for cancellation and return, and correction of endorsement on replacement passport if already issued, which could be done through a miscellaneous service application.
In case the application is for issuance of a passport for a child, both parents should sign the application (as consent for issuance of a passport for the child) and copies of their identification proof, e.g. passport, PR Card, visa, etc., should be attached.
For change in appearance, a statement attested by the Notary Public
If the passport has remained expired for more than one year, a search letter from the Citizenship and Immigration Canada certifying that he/she has not acquired Canadian citizenship, along with an Affidavit in the prescribed format stating non acquisition of Canadian or any other nationality
If the passport has remained expired for more than three years, the case is taken as a fresh issue of passport. This involves fresh verification from India. A search letter from the Citizenship and Immigration Canada certifying that the applicant has not acquired Canadian citizenship, along with an Affidavit in the prescribed format stating non acquisition of Canadian or any other nationality
A self-addressed envelope (secured Canada Post with tracking No) for sending the new passport
Any other document establishing applicant's identity as supporting document like, PAN card, Ration card, Election ID Card etc in original with a copy (the IDs furnished should preferably be issued by Government of India or other Indian authorities like the state governments etc. IDs issued in the Canada would be considered only as additional proof).
The Consulate shall inform the applicant in case any additional document is required.
The Consulate may call the applicant for interview also.